Accounting data or information is used by a number of people such as government officials, investors and creditors. It is customary and by law compulsory for companies to present an annual report before the public that carries accounting information of the previous year. Such a report is often used as a conclusive evidence while calculating the tax liability of a business or a company. Apart from that, creditors extend their credit on the basis of such information. In addition to that investors conduct balance sheet analysis on the basis of that information.
On the whole, the importance of accounting can be summed up with one epic statement from the movie Jerry Maguire, 'Show me the money'. Books of accounts indeed show us the money and its worth. More than that, such books shout aloud the areas where we are wasting it and the areas where we are earning it. Today, as a result of advances in computing technology we have convenient accounting software that helps individual's carry out accounting tasks easily.
To cope with the latest information of technology, particularly on computerization of reports. The DEPEd Central Office conducted series of seminars throughout the country on BUDGET MONITORING SYSTEM. Main objective of this system is to help the person in-charge on financial reports to:
1. To keep and maintain electronic-data on a yearly basis pertaining to allotments received and obligation requests issued
2. To generate an accurate and timely budget accountability reports
3. To monitor real-time balances of allotments by program/project/activity
4. To segregate/organize allotment by source
5. And by using the earmarking module, it can be a tool to monitor the status of utilization of a particular program or activity
On time submission of reports and paying all the obligations due to teachers and employees of the school, are considered to be an accomplishments and successful achievements of the accounting department.
Since your school is a government school, there is a budgeted amount for Maintenance and Other Operating Expenses (MODE). This fund is not sufficient to finance all the needs of the students. Basic needs are electricity and water, which becoming bigger and bigger due to the increase of student population every school year. Travelling and Training Expenses comes next, these are expenses spent by teachers who undergo training to update his/her teaching skills – while for students – these are various contest participated in. So, we encourage our students to do their share by protecting government facilities inside our campus – like classrooms and chairs – and avoid vandalism, to keep our school premises beautiful.
A school will not be complete without staff in a school. So here is the list of the Administrative Staff in Capiz National High School:
MA. CECILIA BALDERAMA
MA. CHARRY ALBA
Administrative Officer I
SHIRLYN MOISES, NESSA DIOCSON, LYNNEL CABUSLAY
Administrative Aide I
RODRIGO BUENO, PLACIDO ONATO, CARLITO IGLESIA
ELISEO CORROS, GUIDO CARTUJANO, ALTEADY DAMSANI
Other Related Info
There are questions that needed to be questioned. So we asked our interviewee some questions so that we can gather information’s about the Accounting Office and how they work in this field.
Here are some questions that we asked:
1. What is the importance of your work being an accountant?
Mrs. Villeza: As an accountant, it is your primary responsibility to provide information regarding financial transaction of the school such as the receipt and disposition of government funds and property. The school is a government school here. We practice government accounting. The funds come from tax levies and other voluntary or involuntary contributions are used for the rendering of services. They are made available through appropriation passed by the legislative body based on the budget presented by the President. The fact that funds are supported by the body of citizens implies that these citizens will be interested in its utilization. The funds therefore, should be utilized for its intended purpose in the most economical and effective manner. No expenditures shall conform to contain guidelines in the form of laws and regulations.
2. Is it hard to manage the money of our school?
Mrs. Villeza: Amount released to the school is monthly in the form of Notice of Cash Allocation or NCA. No, it is not hard and difficult to manage the money of our school, since it has a corresponding and expenses to be spent. You must to adhere to the policies that all government funds shall be managed, expended or utilized in accordance with law and regulation and safeguard against loss a wastage through illegal or improper disposition.
3. What are the techniques in managing money?
Mrs. Villeza: Actually, there are no techniques in managing on a fund, you just have to be aware of your duties and responsibilities as a government servant and perform them well. You should bear in your mind the following:
•That for every progressed expenditure, there is always purpose and must comply with appropriating laws and regulations.
• Assurance that sufficient funds are available to enable of the claim covered by a voucher.
• Determine that the purposed expenditure is not unreasonable or extravagant.
• Determine that the transaction is approved by the proper authority and daily supported by documents.
4. Where does the money go?
Mrs. Villeza: Under the Agency Budget Matrix (AB) of the school, our appropriation is broken down as follows:
• Salaries and Wages of Teachers and Employees, PERA, Midyear and Yearend Bonus
• Clothing allowance, PIB, Government Share
• Contributions to PAG-IBIG, PhilHealth Life/Retirement and ECIP
MODE: Travel Expenses and Training Expenses, Telephones, Water, Electricity, Repair and Maintenance of Buildings and other structures, Offices and other supplies.
1. John Anthony Celoso IV-SOF
2. Keena Mae Villeza IV-SOF
3. Paulo De Mayo III-SOF
Approved for posting:
Mrs. Lorna Villeza